1 - PORTSUGAR® is an annual meeting of collectors of sugar packets, organized by CLUPAC - Portuguese Club of Collectors of Sugar Packets, in accordance with our bylaws and our own rules of procedure, both approved at the CLUPAC General Meeting of Members.
2 - The goal of PORTSUGAR® is to provide the exchange of sugar packets among the participants, as well as to promote the socializing among collectors of sugar packets
2.1 - to provide the exchange of sugar packets among the participants,
2. 2- to promote the socializing among collectors of sugar packets
2,3. To promote Campo Maior – city and region
1 - The Organizing Committee (hereinafter "CO") is endorsed every year by the Board of Director; it includes at least one of its Directors.
1.1 The Board of Directors is responsible for the admission or exclusion of members of the Organizing Committee, with justification.
1.2 Any exclusion must be duly justified and communicated to the other members of the Organizing Committee and at the first General Assembly held after the decision.
1.3 The Organizing Committee must be consulted to issue a duly substantiated opinion before admitting or excluding any of its members.
2 - The CO shall submit to the Board an activity plan no later than three months after its endorsement and a final report, including financial execution, within 45 days of the meeting.
3 - All surplus material produced for PORTSUGAR®, as well as any leftovers offered by the participants, will be delivered to the Board of Directors.
4 - CO shall respond to the Board and cease operations after delivery of the surplus material and presentation and approval of the final report.
1 - All collectors of sugar packets, members or not of CLUPAC, who respected the periods of registration, are admitted to PORTSUGAR® as long as theuy pay their registration.
1.1 - The registration can be made:
1.1.1- "online";
1.1.2- sending the registration form (print it from our site) by letter or e-mail to the Club
1.2 - Registration is only confirmed with proof of payment (foreigners pay in Portual)
1.3 - There will be two distinct registration periods: the first, exclusively for members and participants living abroad (so make your reservations in a timely manner), and a second, for anyone who wishes to register, whether members or not.
1.4 - the date / time of registration will always be given.
1.5 - If registrations have exceeded the maximum limit of the place, surplus registrations will be in pending situation, in the event of any withdrawal.
2. - Each collector can bring up to 3 accompanying partners. More than 3, you have to contact the Organization
2.1 The members’ accompanying partners, pay nothing
2.2 The non-members’ accompanying partners, pay 5€
3. The CO and the Board reserve the right of admission to PORTSUGAR® of any person who…
3.1 have been expelled from the Club,
3.2 demonstrate inappropriate behavior or disrespect towards those present and/or the Club, in particular causing disturbances.
3.3 present themselves in conditions that indicate the practice of behavior that disrupts the event environment
4. It is the responsibility of the CO, after hearing the Management, the definition of the amounts to be charged for both the registration and the percentage of reduction for the members
1 - Each collector shall be entitled to a table where he may display all the appropriate material related to the collection of sugar packets.
2 – All the packets on the tables are for exchange, except when participants decide it should be freely accessible; this must be clearly identified.
3 –Buying or selling packets is not allowed, under penalty of the parties involved – buyer and Zeller. They will both be expelled.This does not prevent other sanctions from being applied to them by the Board
4 –The sets of sugar packets produced for PORTSUGAR® will be delivered to the collector who:
4.1- participated in the meeting, whether a member or not
4.2- paid their registration fee but were unable to participate due to force majeure; delivery will be made by the Board of Directors within 90 days after the event
4.3- to members who request them, provided that, cumulatively
4.3.1- they have never received them before
4.3.2- they have (re)joined the club at least three years ago;
4.3.3- the event occurred at least three years ago;
5. - Accompanying partners are not entitled to the sets unless otherwise decided by the Organizing Committee
6. - Participants who withdraw by August 15, 2026 will be reimbursed for the respective amount they have paid, relating to their registration and that of any registered accompanying persons. After this date, for logistical reasons, the Organizing Committee does not guarantee the return of the amounts paid.
7 – Any extraordinary activity that may eventually be carried out within the scope of PORTSUGAR® will be subject to regulations to be defined by the Organizing Committee.
8 – The Organizing Committee and the Board of Directors are not responsible for the security of the belongings of participants, accompanying persons, and visitors.
The omissions and / or doubtful cases will be solved by the Direction, listening to the actors and in harmony with the principles of this Regulation. If it is not possible to do so in a timely manner, it is the Organizing Committee that will make the decision.
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